7 Key Advantages of Passport Scanning Solutions for Your Business

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Passport checks and ID verification are a crucial security measure for many businesses and institutions. In some cases, they are the most complete way to gather necessary customer information.

In other cases, such as within the hospitality industry, it is required by law to acquire and store this information which is then transferred to local authorities and government bodies.

Most people would agree that manual passport checks are a tedious task even at the best of times. By using a mobile passport scanner enhanced with optical character recognition technology (OCR), there is a viable alternative to time-consuming manual processes of ID verification.

Take a look for yourself how fast and easy it is to carry out an ID verification with mobile passport scanning:

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Mobile passport scanning is a fast and simple procedure that gives you access to a range of features that will improve workflows and optimize business processes.

In this article, we cover 7 of the most crucial benefits that passport scanning can bring to your business:

1. Mobile Passport Scanning is Significantly Faster than Manual Data Entry
2. Passport Scanning is Compatible with All Mobile Devices
3. Enhancing Agility by Scanning Passports & ID Cards
4. Efficient Data Extraction through Mobile Passport Scanning
5. Optimizing Onboarding Processes with Passport Scanning
6. Ensuring Data Safety & Security with Passport Scanning
7. Achieving High Accuracy with Mobile Passport Scanning

Mobile Passport Scanning is Significantly Faster than Manual Data Entry

The greatest benefit of mobile passport scanning is how much faster it is compared to manual data entry. A mobile passport scanner processes data in an instant. Under laboratory settings, passport scanning is more than 20 times faster than manual data entry.

This makes a huge difference to workforces that are required to perform many ID verifications per day. Mobile scanning gives your staff more time to focus on the most important tasks.

• Learn More About Instant Hotel Check-In Processes with Mobile Scanning
• See How Clizzz Has Implemented Mobile Passport Scanning for Efficient Check-Ins

For customers, there's nothing better than a fast and reliable service as well. One of the primary uses for mobile passport scanning is self-check-in at hotels. In many countries, hotels are required to take the passport details of guests and pass the information to local authorities. The average time of a hotel check-in can be as high as 5 minutes per room, leading to long lines and frustrated guests.

Anyline's mobile passport scanning solutions for travel & hospitality enable businesses around the world to deploy self-check-in at hotels: Guests can scan their own passport as part of the check-in process and get to their rooms much faster. Mobile scanning is an essential factor in this self-check-in process.

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Enhancing Agility by Scanning Passports & ID Cards

Smartphone-based mobile passport scanning has many advantages over using dedicated ID reading machines. First and foremost, mobile passport scanning offers you more agility.

While it's possible to scan passports efficiently with dedicated ID card readers or passport scanning devices, most of these machines are larger in size while also being cumbersome to carry around. Besides being smaller, smartphones don't need a fixed electricity supply or a charging dock to function properly, which saves space in the work environment as well.

Mobile passport scanning lets you carry a working digital passport scanner in your pocket. This makes you much more agile as you're capable of scanning a passport anywhere and at any time. In a large work environment such as an airport, security is crucial. Staying agile is important to keep services and processes working as normal.

With mobile passport reading, it's possible to create a new security checkpoint or point of service for your customers in an instant too. All you need is a smartphone with mobile scanning enabled. Most dedicated ID readers are not coming close to this kind of agility being offered. With Anyline, you can be as agile as you like without fear of your ID verification processes being interrupted.

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Efficient Data Extraction through Mobile Passport Scanning

While making text machine-readable is the goal of mobile scanning technology, it is useful to have a human-readable version of your critical data as well. Anyline's mobile passport scanning module extracts important data points from the machine-readable zone (MRZ) of passports and IDs – making it simple to double-check all scans that got performed.

Have a look at the list of the data points that Anyline is able to extract from passports and ID MRZ areas:

• All Given First Names
• Check Digit for all Dates
• Type of Document
• Check Digit for Document Number
• Person's Gender
• Final Check Digit for all Stored Information
• Expiration Date of the Document
• Date of Birth
• Check Digit for the Date of Birth
• Check Digit for the Expiration Date
• Country Code
• Surname

It can be important to have these extracted data points available when resolving customer issues. You can also make use of this information to understand what type of customer your business is attracting or losing.

Gathering this information with the MRZ reader in one single scan is one of the fastest ways to get a more detailed overview of your customers. Based on this information and your customer's needs, you can use this information to improve your services or products even further.

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Optimizing Onboarding Processes with Passport Scanning

You might offer the best service possible. But it will count for nothing if you can’t onboard enough customers to make your business viable. In a world where we are plagued by decision fatigue, deciding to sign up for another new service can be a bridge too far.

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So how do you make sure you get all the onboarding information you need without souring the user experience (UX)? Mobile passport scanning offers a novel solution for this: ID scanning is easy for your customers to perform but provides you with multiple data points to register them with.

• Learn How Safaricom Has Leapfrogged Many Competitors with Mobile Onboarding

Best of all, it’s an almost instant process, ensuring a great improvement in UX. This reduces the chances of decision fatigue taking over and costing you a successful customer registration. Mobile passport reading gives your customers the possibility of onboarding themselves from any location. This added flexibility improves onboarding rates and leads to more successful registrations.

Ensuring Data Safety & Security with Passport Scanning

The majority of mobile scanning solutions on the market are offering a cloud-based service. This is a requirement for their technology but it has noticeable drawbacks. The first disadvantage of cloud-based services is that they don’t function without an active internet connection.

Another major flaw in cloud-based OCR services is security issues. If your smartphone has to be connected to the internet to scan ID cards and passports, it is vulnerable to security breaches that may threaten your entire business.

ID documents such as passports contain sensitive private data, so it’s important to handle and keep your data as safe as possible. Anyline tackled this issue by creating a mobile OCR SDK that is capable of performing offline scans. None of your scan information is ever uploaded to a cloud solution as well, as the scanning and processing of information get done directly on-device. This makes Anyline’s Mobile ID Scanner one of the most secure solutions for mobile passport scanning.

Offline scanning also has the advantage of being able to function in areas with poor or no internet connectivity. This means you can still carry out security processes even if there’s no active data connection available or if power is lost in your building. You can also use the mobile passport reader app in places that typically have poor signals in general such as in underground parking lots, basements, or other remote areas.

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As transportation and curbside management technology evolves, QR Codes have become an increasingly popular method of driving traffic to apps and URLs while storing information accessible to any user.

While Passport now offers QR Codes on signage for new installs, as well as individual stickers for existing clients, it is imperative to understand the pros and cons of usage to help streamline the customer experience and avoid fraudulent activity.

Advantages of QR Codes:

• Can drive app adoption and boost utilization
• Offer a quick, user-friendly method to download app or view information
• Helps to convert more meter users to the app

Disadvantages of QR Codes:

• Could invite fraudulent activity, requiring physical monitoring to ensure codes have not been tampered with
• Potential to be damaged or suffer general wear and tear, leading to a poor user experience if the code no longer works properly

QR codes come with many benefits when deployed and managed properly. Passport has invested in identifying the keys to successfully utilize QR codes and have developed best practices around how to use them most effectively.

Passport QR Code Best Practices:

• Designs: QR codes should always be branded to match the signage it is associated with to maintain credibility and consistency
• Placement: QR codes should be positioned as closely as possible to the app name or zone number on signs and decals for best recognition
• Monitoring: QR codes should be physically monitored as frequently as possible to ensure they haven't been damaged or tampered with
• User Flow: QR codes for Passport apps will default to the app store to drive downloads and encourage return users; however, clients can opt to direct to Mobile Pay Web (MPW) to prioritize speed to pay over app downloads
• Marketing: While placing QR codes on signs and meters is a form of marketing in itself, Passport encourages clients to constantly promote using applications to pay through various channels

To learn more about Passport and our products, be sure to follow us on social and check out our website!

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